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Excel vs 24/7 scheduling software — self-assessment grid

Free resource

Excel vs 24/7 scheduling software — self-assessment grid

Test your situation online, then receive the full PDF grid by email.

1. Your score (free, no email)

Check what applies to your situation. Your score updates live.

Check the criteria that apply to your situation. Your score updates automatically.

Volume

More than 30 staff to schedule(2 pts)
Scheduling horizon longer than 4 weeks(1 pt)

Complexity

24/7 environment (hospital, airport, industry…)(2 pts)
Rotating shifts: 12h, 3×8 or 2×8 patterns(2 pts)
On-call duties or guard shifts to model(2 pts)

Compliance

Mandatory rest periods checked manually(2 pts)
Night / weekend fairness to track and measure(2 pts)
Formula error already identified(3 pts)
Audit or internal control required(2 pts)

Organisation

Multiple file versions in circulation(2 pts)
More than 4 hours per period to adjust the schedule(2 pts)
No draft → validation → publish workflow(2 pts)
Multiple qualifications or skills per post(1 pt)
Unavailability tracked in a separate file(1 pt)
Need to simulate several scenarios quickly(2 pts)

Green zone

0 / 28 pts (0 %)

Green zone: Excel may still be enough for your current context. Monitor headcount growth and constraint complexity.

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